Action

Description

Updates the Trip Detail Estimates tab when changes have been to the Per Diem or Estimated expenses. The amount on the accounting line will also be updated.

Routes the document back to the fiscal officer instead of disapproving the document when the accounting lines need to be changed but the rest of the information is acceptable. When you choose this option, the system prompts you to enter the reason and attach an explanatory note. The system notes the action the user took and starts the routing over from the Fiscal Officer.

    This button is available to all approvers after the Fiscal Officer.

Allows you to initiate a Disbursement Voucher from the Travel Authorization.

    This button will not display until the TA is fully approved if VENDOR_PAYMENT_ALLOWED_BEFORE_FINAL_APPROVAL_IND = N.

Travel Authorizations can be closed if the Travel Authorization is Open for Reimbursement and at least one Travel Reimbursement has been initiated. Close TA spawns a TA Close Document (TAC).

    Travel Authorizations can also be closed by checking Final Reimbursement on the Travel Reimbursement.

Travel Authorizations can be placed on hold by the Fiscal Officer, Organization Reviewer and Travel Manager when the Travel Authorization is Open for Reimbursement. While the Travel Authorization is on hold, they can't be closed and reimbursements can't be initiated. The initiator and traveler will receive an FYI.

Travel Authorizations can be amended when they are Open for Reimbursement and a Travel Reimbursement has not been initiated. A Travel Authorization Amendment is created and follows the same rules and routing as a Travel Authorization. Disapproving a Travel Authorization Amendment returns the original Travel Authorization to Open for Reimbursement. Travelers and Arrangers can amend.

TAs can be cancelled when the Document Status is FINAL and TA Status is Open, there are no TRs on this TA. Document status becomes CANCEL. Remaining encumbrances dis-encumbered. AR transactions are not affected. Initiator and employee receive FYI.

Reimbursements can be initiated against Travel Authorizations or Amendments that are Open for Reimbursement.