Description

Invoicing Letter of Credit Fund

Optional. Select the letter of credit fund that is associated with the award if Contracts & Grants invoices on this award will be paid by letter of credit draw, or use the lookup  to find a valid value.

Invoicing Letter of Credit Fund Group

Display-only. If the Invoicing Letter of Credit Fund is selected, the associated letter of credit fund group will display.

Required. The Billing Frequency determines what will display in the Invoice Details tab on the Contracts & Grants Invoice. Select a value from the list or use the lookup  to find a valid value.

Required. Indicates how invoices will be generated, three options are available: Invoice by Account, Invoice by Award and Invoice by Contract Control Account. Select a value from the list.

Minimum Invoice Amount

Optional. Indicates the amount above which an invoice will be generated.

Auto Approve

Optional. Check the box to indicate the invoice should auto approve. If the invoice suspends it will route for processing.

State Transfer

Optional. Identifies invoices as state transfer transactions, however, this field was removed from the Contracts & Grants Invoice and does not provide any functionality.

   This field may be removed in a future release.

Optional. Describes the funding method for the award, select a value from the list.

Award Funding Expiration Date

Optional. The date that the letter of credit expires for this award.  

Additional Forms Required

Optional. Check this box if additional forms are required before the invoice can be sent. When this box is checked the invoice will suspend and route to the Fund Manager.

Additional Forms Description

Optional. Include a description of the additional forms that should be attached.

    Required when Additional Forms is checked.

Dunning Campaign

Optional. Used to associate a Dunning Campaign with the Award.

Optional. Check this box to prevent an invoice from being created.

Reason for excluding from invoicing

Optional. Indicate the reason the award is being excluded for invoicing.

    Required when Exclude from Invoicing is checked.

Optional. Check this box to indicate that work has stopped on this invoice. Invoices will suspend when this box is checked and route to the Fund Manager for review.

Stop Work Reason

Optional. Indicate the reason Stop Work has been checked.

    Required when Stop Work is checked.

Last Billed Date

Display-only. The Last Billed Date reflects the current billing cycle and will be the last day of the prior month.

    Non-LOC Awards: This field is updated when the last invoice for this billing cycle and award is final, so the Last Billed Date on the Award and on the Contracts & Grants Billing Invoices may not always match.

    LOC Awards: This field will be updated to the day prior to the Contracts & Grants Invoice create date and will always match the Last Billed Date on the Contracts & Grants Invoice.