Cash Controls

Accounts Receivable > AR Custom Document Searches

Cash Controls

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When you select Cash Controls from the Main Menu, the system displays the Document Lookup screen. Although you may use this screen to search for any type of document, it initially displays fields that are especially helpful in searching for cash control documents.

Cash Controls Document Lookup screen

Title	Description
Type	To search for cash control documents, use the default entry of CTRL. To search for another type of document, enter the appropriate type code or use the lookup to find it. If you change the Type entry and move the cursor to another field, the system displays fields appropriate to the type of document you have specified.
Initiator	To search for cash control documents initiated by a particular user, enter the person's username (principal name) or use the lookup to find it.
Document/Notification ID	To search for a cash control document based on its unique document number, enter the number.
Date Created From	To search for cash control documents created during a particular period of time, enter the first date in the desired range of dates. You may also use the calendar icon to select the date. The default is today's date.
Date Created To	To search for cash control documents created during a particular period of time, enter the last date in the desired range of dates. You may also use the calendar icon to select the date.
Document Description	To search for cash control documents containing a particular description, enter the description.
Organization Document Number	To search for cash control documents containing a particular organization document number, enter the number. This number is typically used to identify a related record in another campus system (for example, a customer relationship management system, an order processing system, etc.). When used in this way, the entry ties a KFS cash control document to a record in the non-Kuali application.
Customer Number	To search for cash control documents based on a particular customer number, enter the customer ID or use the lookup to find it.
Customer Name	To search for cash control documents based on a particular customer name, enter the name.
Lockbox Number	To search for cash control documents based on the lockbox number for the processing organization, enter the number of the appropriate lockbox.
Payment Medium Code	To search for cash control documents based on a particular payment medium code, select the appropriate code from the list or use the lookup to find it.
Customer Payment Medium Identifier	To search for cash control documents based on a particular payment medium, specify the medium. Payment medium codes identify different means of payment. For example, payment may occur via Cash Receipt document, through the KFS Wire Claim process, from a lockbox, via credit card, etc.
Ledger Document Type	To search for cash control documents associated with a particular ledger document type, enter the appropriate type code or use the lookup to find it.
Total Amount	To search for cash control documents based on the total amount, enter the amount.
Search Result Type	To view the cash control documents in their entirety that match your search criteria, click Document Specific Data. To retrieve only the routing status, date created, and route log for these cash control documents, click Workflow Data.
Name this search (optional)	To save this set of search criteria for later use, enter a name for it.

In many fields you may use special characters to search on a partial entry. For information about using special characters to search, see Data Entry Tips.

For information about using features and options that are common to all types of custom document searches and working with the search results, see Performing Custom Document Searches.

After you select a cash control document from the search results, the system displays it in view-only mode.

For information about the fields on a cash control document, see Document Layout under Cash Control.