Business Rules

Financial Processing > Standard Transaction Documents > Procurement Card > Process Overview

Business Rules

• Parameters OBJECT_CONSOLIDATIONS, OBJECT_SUB_TYPES and OBJECT_TYPES with Component Procurement Card control allowed and disallowed object codes on the Procurement Card.

• Restrictions can also be based on the Merchant Category Code (MCC) associated with the transaction.

• Total amount cannot be changed.

• Negative amounts are allowed to accommodate credits given against prior transactions.

• The Procurement Card document can potentially create multiple accounting lines with the same Chart, Account, Sub-Account, Object, and Sub-Object. When capital assets are affected, before submitting the document for processing the user must either assign all identical lines together in the Accounting Lines for Capitalization tab or distinguish the lines by adding/changing the Project Code or the Org Ref ID in the Accounting Lines tab.

• The document cannot be disapproved or canceled.

• Institutions may define a number of days after generation of the PCDO documents after which they are automatically approved by the system.

• The PCDO document cannot be selected from the Main Menu tab.

pencil-small The total document amount cannot be changed. The total of the Accounting Lines for each transaction should not be changed.

pencil-small Since procurement card transactions are initiated by a batch process, you do not see the PCDO document selection in the Financial Transactions area within the Main Menu.